MS Office Keyboard Shortcuts and their uses

Microsoft Office, commonly referred to as MS Office, is a suite of productivity applications developed by Microsoft. It encompasses several applications such as Word, Excel, PowerPoint, Outlook, and Access, designed to facilitate various tasks including document creation, data analysis, presentation design, and communications. MS Office provides tools that enhance productivity and collaboration for both personal and professional use.

Some Important Shortcut Keys

Serial NumberShortcut KeyFunction
1Ctrl + NCreate a new document
2Ctrl + OOpen an existing document
3Ctrl + SSave the document
4Ctrl + PPrint the document
5Ctrl + CCopy selected text
6Ctrl + XCut selected text
7Ctrl + VPaste text from clipboard
8Ctrl + ZUndo an action
9Ctrl + YRedo an action
10Ctrl + BBold selected text
11Ctrl + IItalicize selected text
12Ctrl + UUnderline selected text
13Ctrl + ASelect all text in the document
14Ctrl + FOpen the Find dialog
15Ctrl + HOpen the Find and Replace dialog
16Ctrl + KInsert hyperlink
17Ctrl + LLeft align the paragraph
18Ctrl + ECenter align the paragraph
19Ctrl + RRight align the paragraph
20Ctrl + JJustify the paragraph
21Ctrl + 1Single line spacing
22Ctrl + 2Double line spacing
23Ctrl + MIncrease paragraph indent
24Ctrl + Shift + MDecrease paragraph indent
25Ctrl + TCreate a hanging indent
26Ctrl + Shift + TRemove a hanging indent
27F7Spell check the document
28Alt + F4Close the document
29Ctrl + Shift + LApply bullet list to the selected paragraph
30Ctrl + Shift + >Increase font size
31Ctrl + Shift + <Decrease font size
32Ctrl + WClose the document without exiting Word
33Ctrl + Shift + CCopy formatting
34Ctrl + Shift + VPaste formatting

This table includes a comprehensive list of commonly used shortcut keys in MS Word.