MS Office Keyboard Shortcuts and their uses
Microsoft Office, commonly referred to as MS Office, is a suite of productivity applications developed by Microsoft. It encompasses several applications such as Word, Excel, PowerPoint, Outlook, and Access, designed to facilitate various tasks including document creation, data analysis, presentation design, and communications. MS Office provides tools that enhance productivity and collaboration for both personal and professional use.
Some Important Shortcut Keys
| Serial Number | Shortcut Key | Function |
|---|---|---|
| 1 | Ctrl + N | Create a new document |
| 2 | Ctrl + O | Open an existing document |
| 3 | Ctrl + S | Save the document |
| 4 | Ctrl + P | Print the document |
| 5 | Ctrl + C | Copy selected text |
| 6 | Ctrl + X | Cut selected text |
| 7 | Ctrl + V | Paste text from clipboard |
| 8 | Ctrl + Z | Undo an action |
| 9 | Ctrl + Y | Redo an action |
| 10 | Ctrl + B | Bold selected text |
| 11 | Ctrl + I | Italicize selected text |
| 12 | Ctrl + U | Underline selected text |
| 13 | Ctrl + A | Select all text in the document |
| 14 | Ctrl + F | Open the Find dialog |
| 15 | Ctrl + H | Open the Find and Replace dialog |
| 16 | Ctrl + K | Insert hyperlink |
| 17 | Ctrl + L | Left align the paragraph |
| 18 | Ctrl + E | Center align the paragraph |
| 19 | Ctrl + R | Right align the paragraph |
| 20 | Ctrl + J | Justify the paragraph |
| 21 | Ctrl + 1 | Single line spacing |
| 22 | Ctrl + 2 | Double line spacing |
| 23 | Ctrl + M | Increase paragraph indent |
| 24 | Ctrl + Shift + M | Decrease paragraph indent |
| 25 | Ctrl + T | Create a hanging indent |
| 26 | Ctrl + Shift + T | Remove a hanging indent |
| 27 | F7 | Spell check the document |
| 28 | Alt + F4 | Close the document |
| 29 | Ctrl + Shift + L | Apply bullet list to the selected paragraph |
| 30 | Ctrl + Shift + > | Increase font size |
| 31 | Ctrl + Shift + < | Decrease font size |
| 32 | Ctrl + W | Close the document without exiting Word |
| 33 | Ctrl + Shift + C | Copy formatting |
| 34 | Ctrl + Shift + V | Paste formatting |
This table includes a comprehensive list of commonly used shortcut keys in MS Word.
20 MCQ’s
⏱ 20:00
Q1: Which shortcut is used to save a document in MS Office?
Ctrl + S is used to save the current document.
Q2: Which shortcut is used to copy selected text?
Ctrl + C copies the selected content.
Q3: What is the use of Ctrl + V?
Ctrl + V is used to paste copied or cut content.
Q4: Which shortcut is used to select all text?
Ctrl + A selects all content in a document.
Q5: Ctrl + Z is used for?
Ctrl + Z reverses the last performed action.
Q6: Which shortcut is used to bold text in MS Word?
Ctrl + B makes the selected text bold.
Q7: Which shortcut is used to italicize text?
Ctrl + I applies italic formatting.
Q8: Ctrl + U is used for?
Ctrl + U underlines selected text.
Q9: Which shortcut is used to print a document?
Ctrl + P opens the print dialog box.
Q10: Which shortcut is used to open a file?
Ctrl + O is used to open an existing document.
Q11: Ctrl + N is used to?
Ctrl + N creates a new file.
Q12: Which shortcut starts a slide show in PowerPoint?
F5 starts the slide show from the beginning.
Q13: Ctrl + M in PowerPoint is used to?
Ctrl + M inserts a new slide.
Q14: Which shortcut is used to find text?
Ctrl + F opens the Find dialog box.
Q15: Ctrl + H is used for?
Ctrl + H opens the Find and Replace dialog box.
Q16: Which shortcut aligns text to the center?
Ctrl + E centers the text.
Q17: Ctrl + L is used for?
Ctrl + L aligns text to the left.
Q18: Ctrl + R is used to?
Ctrl + R aligns text to the right.
Q19: Ctrl + J is used for?
Ctrl + J justifies the text.
Q20: Which key combination is used to exit a PowerPoint slide show?
Esc exits the slide show mode.
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